RoomFolio Privacy Policy
Home inventory, warranty vault, and claim dossier
Effective date: October 26, 2026
1. Who we are and what this policy covers
Sycana Health AI LLC (we, us, or our) publishes RoomFolio. We are located at Little Rock, Arkansas, United States.
This policy applies to the RoomFolio Android app and the RoomFolio iOS app, including local storage, backups, and optional iCloud sync. It does not apply to sycana.com, the Sycana healthcare referral platform, or services operated by Apple, Google, or other third parties.
2. Summary
RoomFolio keeps your home inventory on your device. On Android, Sycana does not receive your records. On iOS, records may sync through your own private Apple iCloud account using CloudKit; Sycana cannot access that database. There are no RoomFolio accounts, no Sycana analytics, and no advertising or cross-app tracking SDKs.
3. Information you create
You may enter property, room, and item records; descriptions; serial numbers; barcodes; purchase dates and prices; replacement values; notes; warranty details; photos; receipt images; and claim evidence. This information is used only to provide inventory, warranty, backup, and claim-document features. Sycana does not receive it and does not sell it.
4. Where your data is stored
On Android, records and images are stored in RoomFolio's private app storage. On iOS, records are stored locally with SwiftData and, if iCloud is enabled for your device and the app, synced across your own devices through Apple's CloudKit Private Database. Sycana does not have access to your private iCloud container. Apple processes CloudKit data under Apple's Privacy Policy.
You can delete records in the app. Deleting the app removes local data; iCloud copies may remain until you delete them in the app or manage your iCloud storage in iOS Settings.
5. On-device OCR and Google ML Kit
RoomFolio uses Google ML Kit to read serial numbers, barcodes, and receipt text from images you select (and, on iOS, images you capture with the camera). Processing is performed on your device. Sycana does not receive your images or extracted text.
Google may collect limited diagnostic and usage data through ML Kit under its own terms and Google's Privacy Policy; see Google ML Kit Terms. You can avoid OCR by entering details manually.
6. Photos and camera
On Android, photos are selected through the system photo picker, and RoomFolio does not request camera, microphone, or location access. On iOS, RoomFolio requests camera and photo-library access only when you choose to scan or import an image. Images are stored in app-private storage or your private iCloud database.
7. Vault Lock and biometrics
If you enable Vault Lock, the app uses Android's biometric or device-credential prompt, or Apple's LocalAuthentication framework, to gate access. We do not receive or store your fingerprint, face data, or device passcode. On Android, Vault Lock is an access gate; it does not encrypt the inventory database, which relies on Android's app sandbox and device storage encryption. While Vault Lock is enabled, the Android app blocks screenshots and recent-app previews.
8. Backups and exports
You can export an unencrypted ZIP archive to a location you choose. It contains your inventory records and photos and is not protected by RoomFolio. Anyone with the file can read it. RoomFolio does not upload backups automatically. Claim PDFs and backups you share are handled by the recipient and the app you use to send them.
9. Notifications
If you allow notifications, RoomFolio may schedule local warranty reminders. Notification content is not sent to Sycana.
10. Purchases and subscriptions
RoomFolio Pro purchases and subscriptions are processed by Google Play Billing on Android and Apple In-App Purchase on iOS. We receive the product identifier, purchase state, and the transaction or entitlement token needed to unlock and restore Pro features. We do not receive or store your payment card number or full billing address.
Google and Apple process payment and account data under their own privacy policies: Google's Privacy Policy and Apple's Privacy Policy. Purchase state may be cached locally so the app can work offline and restore purchases.
11. No sale, advertising, or tracking
We do not sell, rent, or share personal information for advertising. The app does not include Sycana-operated advertising, analytics, or cross-app tracking SDKs, and we do not use your content for advertising or eligibility decisions.
We do not request App Tracking Transparency permission because we do not track you across apps or websites owned by other companies.
12. Legal bases, rights, and choices
If the GDPR or UK GDPR applies, we process purchase and entitlement data to perform our contract with you, and for our legitimate interests in operating, securing, and supporting the app. We do not receive the content you create in the app. Apple and Google act as independent controllers for their store services.
Depending on where you live, you may have the right to access, correct, delete, port, object to, or restrict processing, and to withdraw consent. Because we do not hold your app content, most requests are fulfilled on your device or through your Apple or Google account. You may also contact privacy@sycana.com. You can complain to your local data-protection authority.
California residents: we do not sell or share personal information as those terms are defined by the CCPA/CPRA, and we do not use personal information for cross-context behavioral advertising. You may contact privacy@sycana.com to exercise applicable rights.
India: where the Digital Personal Data Protection Act applies, you may contact our grievance contact at privacy@sycana.com to exercise rights of access, correction, and erasure.
13. Retention and deletion
Inventory data remains on your device until you delete items, clear the app's storage, uninstall the app, or delete the relevant iCloud data. Finalized claim evidence is kept separately from live inventory photos so deleting an inventory item does not destroy a submitted claim. Backups and shared PDFs remain wherever you saved or sent them. RoomFolio has no server-side copy to delete.
14. Security
App data is stored in the app's private sandbox and protected by your device operating system. Optional biometric unlock uses the operating system's authentication APIs; we do not receive or store your fingerprint, face data, or device passcode.
No method of storage or transmission is completely secure. Keep your device protected with a passcode, current system updates, and a secure backup location.
15. Children
The app is a general-purpose utility and is not directed to children under 13 (or under 16 in the European Economic Area and the United Kingdom). We do not knowingly collect personal information from children. If you believe a child has provided information, contact privacy@sycana.com.
16. International transfers
Sycana is based in the United States. Apple and Google process store, payment, and sync data globally under their own policies and safeguards. We do not transfer the content you create in the app to Sycana servers because we do not receive it.
17. Changes to this policy
We may update this policy. The effective date at the top will change, and material changes will be presented in the app or store listing before they take effect. Continued use after the effective date means you accept the revised policy.
18. Contact
Privacy questions and requests: privacy@sycana.com.
Legal notices: legal@sycana.com. Support: contact@sycana.com.
Sycana Health AI LLC, Little Rock, Arkansas, United States.
Questions about this document?
Email privacy@sycana.com for privacy requests, legal@sycana.com for legal notices, or contact@sycana.com for support.